

For many years OpenText’s Enterprise Connect has provided desktop access to Content Suite documents and information. But how can users take content away from the office for reference or editing, if they do not have a corporate laptop or ability to connect to the corporate network via a VPN, or are working remotely for an extended period? One feature Enterprise Connect 16.2.1 and later versions add is useful here – the Briefcase.
Briefcase, as its name suggests, allows users to take content “out of the office”, and bring it back again. It differs from Enterprise Connect’s Offline feature in one crucial aspect – the Enterprise Connect offline store does not cache content – instead it can be saved anywhere on a user’s workstation, including a USB drive.
This critical detail allows users without access to corporate laptops to take key documents home. They can work on them, or just read them from on their PC or another machine without Enterprise Connect installed, and bring them back to synchronize to Content Suite again. Any operating system can open the documents, even those that do not support Enterprise Connect.
As with any process that involves working with documents outside of Content Suite, there are security considerations in this. However, these should be governed by corporate policies or technical measures if this is a concern. Briefcase merely makes the process of downloading and uploading content to Content Suite easier; it doesn’t add new security vulnerabilities.
In this article, we will walk through the process of using a Briefcase.
The Briefcase functionality extends the benefits of offline editing to those who do not have access to a corporate network connected to a laptop to take documents home for use when not on the network.
Administrators must ensure Briefcase is enabled on the Content Suite Admin pages. It is enabled by default, but if you have disabled it, you will need to re-enable it on the Enterprise Connect Menu Settings page.
Usage Privileges do not restrict Briefcases, so they are either available to all users, or not available to all users
Briefcase is a useful addition to OpenText Content Suite and will change the way we interact with content out of the office. As we continue towards a safer, more transparent digital future both inside and outside the office, consider Fastman for your own organization.
Fastman’s solutions are the most efficient to secure your ECM information and data, giving you complete security and control over your information in OpenText Content Suite. Contact Fastman today to find more information security solutions for your firm.
By tuning the core platform and aligning it with individual business needs, Fastman improves user adoption and radically changes the way organizations use OpenText™ Content Suite and SAP® Extended ECM.
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