Fastman Permissions Manager for Outlook

Check access without leaving your inbox.

Verify OpenText Content Management permissions right from Outlook. No surprises, no broken links.

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Confirm recipient access before sending Content Management links

Seamlessly integrated into your Outlook® workflow

Get real-time visibility and take immediate action

Sending emails with links that the recipient cannot access is frustrating

You’re worried that recipients do not have permission or cannot access documents.
You’re frustrated that your content may be accidentally or maliciously shared with untrusted third parties.

You’re concerned about sending physical attachments as your users may not comply with internal security policies.
You’re annoyed by the time and cost it takes for troubleshooting the issue for both you and your IT department.

Do often you find yourself downloading and attaching Extended ECM documents into emails?

Sharing documents via email from within Extended ECM can be unpredictable. While sending links to content is recommended by most organizations, it often causes issues when recipients lack permission to access the content. Troubleshooting these problems can be time-consuming and costly for both you and your IT department. Therefore, despite the risks, users often resort to downloading and attaching files to emails just to ensure that recipients can access them.

So what’s the solution?

To overcome this, we developed Fastman Permissions Manager for Outlook. Now, without having to leave Outlook, you can instantly find out which of your email recipients have access to the Extended ECM links you're sending. It's that simple!

With a single click inside Outlook, Permissions Manager for Outlook verifies whether recipients have the appropriate access permissions to open the content you're sending. It then displays a list of all the links in your email and identifies whether each person in the To: list, whether directly named or part of a group, can access each link. This information allows you to make informed decisions about modifying your recipient list or updating content permissions.

Additionally, Permissions Manager for Outlook reduces the burden on your IT department by avoiding common support queries related to access restrictions, broken links, and unreachable services through link validation in advance.

This simple approach give users the confidence to send secure links and removes the need for them to send physical attachments. By doing so, your users are able to comply with internal security policies and your business is able to eliminate the possibility of content being accidentally or maliciously shared with untrusted third parties.

Being a component of the Fastman Suite, Permissions Manager for Outlook is built around an open REST-based API that enables you to develop tailored functionality based around your specific business needs as part of wider permissions management solutions.